Have you ever wondered how you can keep track of who has access to your valuable Microsoft Forms form responses? You don’t need to worry since the fix is in the domain of limited availability, which you are free to adjust as you see appropriate.
So, let’s look into restricted access and see how it might improve your form-based activity and security.
What is Microsoft Forms?
Microsoft Forms have been incorporated into the latest version of Office 365 and used for generating surveys, assessments, and polls. It’s certainly an excellent technique to obtain information from people within your organization or particular individuals.
MS Forms is available to Education and Microsoft Office clients, as well as individuals with a dedicated Microsoft account such as Hotmail, Outlook, or Live.
You may already be aware of Microsoft Forms, which is a tool for creating questionnaires and forms that Microsoft offers. It gives users the ability to create, share, and collect replies using a variety of formats. Also, you can duplicate MS Forms to work efficiently in different niches.
Users may simply construct and edit forms using its user-friendly interface by adding multiple question kinds, response options, and formatting. Microsoft Forms offers a range of features, including real-time response tracking, automatic data analysis, and result visualization.
It allows you to share your forms or form results via email, direct links, or embedded in websites. Responses can be collected securely and exported for further analysis or integration with other Microsoft applications like Excel.
I have a large surveying team of 130 people, and I rely heavily on MS Forms to gather information and produce ideas. The staff is enormous, yet not everybody holds the same authority.
As an outcome, I have complete authority over the data provided on my form; I don’t need every piece of information to be available to everyone, and the information acquired will only be shown to specific people.
I have to do it almost every day, and I utilize Microsoft Forms’ Distribution settings. Let me illustrate the approach so that you may do it without difficulty.
How to Hide/Restrict Responses in Microsoft Forms
With restricting replies to Microsoft Forms, you may control who can access and submit responses to your forms. This feature comes in handy when you want to limit participation to a specific group of people while also prohibiting unauthorized access.
Setting constraints in forms allows you to quickly secure the integrity and confidentiality of your form input.
Here’s how to limit access to responses in MS Forms.
- Initiate a browser and log in to your Microsoft account with your credentials.
- Click on the app launcher and select All apps, search for forms, and choose Forms.
- Select New Form.
- Click on Collect responses.
- Select the Specific people in my organization can respond from the prompt window, and select persons that you like to give permission.
- Close the prompt window.
Specific people in my organization can respond, enabling you to manually enter the email addresses of specific individuals who can respond. And all the other members, even if they are in your organization, can’t respond to this form. They will receive a message – You don’t have permission to view or respond to this form.
This procedure will help you successfully limit responses in Microsoft Forms and guarantee that only authorized users may submit their information.
Is it Important to Use Restrictions for Questions in MS Forms?
It is of utmost importance to restrict access to MS Form responses. To safeguard your precious information, and ensure that only selective personals can submit and view the response, you need to restrict access to people.
Data protection: You can stop unauthorized people from seeing or accessing personal information submitted through the form by limiting access.
Compliance with privacy regulations: Restricting access ensures compliance with privacy regulations, safeguarding respondents’ personal data and upholding their privacy rights.
Selective participation: By controlling access, you can limit participation to specific individuals or groups, ensuring that only the intended audience can provide responses.
As I have to conduct among my organization’s employees to gather feedback on a new policy. And with the help of MS Forms, I can make sure from where I am collecting the feedback, and on top of that, I can choose just the selective person who can provide a response.
Restricting access to MS Form responses is vital for protecting sensitive data, complying with privacy regulations, and ensuring that the right individuals contribute to the form.
Through implementing access restrictions, you can strengthen data security, maintain confidentiality, and uphold the integrity of your form responses.
Can I Allow Users to Submit on a Form, But Prevent Them from Viewing the Results?
Ever wondered if you can allow users to submit their responses on a form while keeping the results hidden? The answer is yes! With Microsoft Forms, you have the flexibility to grant users the ability to submit their input while ensuring that they cannot view the aggregated results.
- Create any form or open form that you like to modify with this feature.
- Click on the vertical ellipsis from the upper-right corner.
- Scroll down and put a tick mark on the Hide Submit another response, and stay careful not to mark on the Allow receipt of response after submission.
That will do the job, now the responder can respond to your form, but can’t see the result. Also, they can’t change their result. It will be a one-time action for them.
FAQs
Can I grant different access levels to individuals or groups in Microsoft Forms?
Yes, you may establish multiple access permissions for people or groups in Microsoft Forms. You can give particular persons or teams access to establish responses while keeping them secret from others.
Is it possible to protect form responses with a password in Microsoft Forms?
Microsoft Forms currently does not include built-in password protection for accessing form replies. You can, however, limit access using sharing permissions and authentication settings.
Can I export form responses to a secure location for further analysis?
Yes, you can export form replies from Microsoft Forms to other secure Microsoft apps such as Excel or SharePoint. This allows you to store and analyze data in a secure and controlled environment.
Wrap-Ups
Microsoft Forms stands out in terms of data security and privacy due to its powerful function of blocking access to responses. You can assure confidentiality and permit access to sensitive information with adequate access controls.
Trust Microsoft Forms to protect your data, confidently distribute forms, and have peace of mind knowing that your responses are secure. Your data security is important, and Microsoft Forms has you covered.
