Typically, when trying to create a site in SharePoint, most of us create a Team Site or Communication Site. SharePoint also provides other options like creating a Project Site. However, what benefits does a Project site bring, or what’s the difference?
In this article, we dive into the methods of creating project sites within SharePoint, unlocking the potential to boost productivity, foster teamwork, and bring your projects to new heights.
Get ready to explore the possibilities and harness the true potential of SharePoint’s project management capabilities.
A SharePoint Project Site is a dedicated hub in SharePoint for project management and collaboration. It offers task lists, document libraries, calendars, and discussions, enabling teams to streamline workflows and collaborate effectively on project tasks and documents.
A Project site comes with a Project Summary attached to a default task list. Therefore, adding any task or item to the site shows in the project summary. With the help of this summary, you can monitor and track every progress of your site.
And, What is the benefit of using a Project site?
You have a bustling project, and all the team individuals keep showing their expertise and ideas. But with every activity and corroding effort, handling the project page becomes a daunting job.
That’s where project sites in SharePoint come into play, offering a digital sanctuary where collaboration thrives and organization reigns supreme. SharePoint project sites act as virtual headquarters, combining all project-related elements in one centralized location.
Everything you need to keep your project on track, from task management or making repetitive tasks to file storage, from discussions to team calendars, is just a click away. SharePoint project sites provide a secure platform for sharing and storing project-related files.
Whether it’s essential reports, design mock-ups, publishing your content in SharePoint or meeting minutes, you can easily upload, access, and collaborate on documents within the site. That being said, let’s now create a SharePoint Project site.
As a project head, I have to create different types of projects. And for a smaller one, I go with the Team site that is easily organized and manageable. But when there is significant and comparatively long work, I go with the Project site.
The reason for me is simple – there are many members, and I have to monitor so much cause new data is constantly overflowing. And Project Site makes it easy to control and supervise.
Creating a SharePoint project site is like embarking on a journey to build your project’s digital headquarters. It’s where you lay the foundation for collaboration, organization, and streamlined workflows.
While the specific steps may vary depending on the version of SharePoint and your organization’s setup, the process generally involves a series of well-guided actions. In modern SharePoint, you must dive deeper to find the Project Site.
In addition, you can create SharePoint Project Site in different places. You can make it in the SharePoint site collection or as a subsite. Let’s now first start a Project Site into the site collection.
Caveat: You must have administrative access to create Project sites using the method below.
- Launch SharePoint.
- Click on the menu dots from the top-left corner to launch apps and choose Admins.
- Click on Show all and pick SharePoint from the Admin center.
- Select the Active sites under the Sites from the left pane.
- Click the Create button and select Other options from the prompt window.
- Click on the down arrow of the Choose template bar, and pick More Templates from the options.
- Choose the Project site under the Collaboration tab.
- Provide other necessary information, and finally, select OK from the bottom.
This is the procedure to create Project Site into the site collection. Okay, now let’s create a Project site as a subsite, which is a very straightforward method.
- Go to SharePoint and select the preferred site.
- Click on the cog wheel (settings), and pick Site contents.
- Select New and decide Subsite.
- Fill up the form and choose Project Site under the Collaboration tab from Select a template.
- Scroll down and pick Create.
That will create a Project subsite. A well-crafted SharePoint project site can significantly impact your project’s success. It is the central hub, facilitating communication, file sharing, task management, and overall coordination.
Your team will be able to work quickly, collaborate easily, and remain focused on the goals of the project by building an interesting, intuitive, and user-friendly website.
FAQs
What does a SharePoint project site serve?
A SharePoint Project Site’s main function is to offer a dedicated area for project management, teamwork, and document exchange. Teams may consolidate all project-related data, duties, records, and interactions in one location.
Can I customize the layout and design of a SharePoint Project Site?
A SharePoint Project Site’s structure and appearance can be changed. To suit the branding and needs of your project, you can alter the site’s design, select multiple themes, and alter the navigation, headers, and footers.
What features and tools are available on a SharePoint Project Site?
SharePoint Project Sites offer various features and tools such as task lists, document libraries, calendars, announcements, discussions, and issue tracking. These tools facilitate project management, collaboration, and communication among team members.
Can I control permissions and access on a SharePoint Project Site?
Yes, you can control permissions and access on a SharePoint Project Site. SharePoint offers granular permission settings, allowing you to assign specific access levels to individuals or groups, ensuring that only authorized users can view, edit, or contribute to the site’s content.
Wrap-Ups
SharePoint Project Sites, with their flexible layouts, sophisticated capabilities, and adjustable permissions, serve as a single hub for organizing project-related information, tasks, and documents.
Teams may improve productivity, track progress, and meet project goals more efficiently by exploiting their capabilities and supporting efficient communication. Begin constructing your SharePoint Project Site today to maximize the possibilities of your projects.
